Student Government Association (SGA)
SGA has a budget set aside for funding RSOs. There are 3 means by which RSOs can request money: Senate Committee Allocation (FAO or CRT), Senate Bill, and Activity & Service Fee (A&SF) Budget. The avenue the group follows depends on what the money is for, how much money is being requested, and how much time exists before the money is needed. For more information on the funding process, visit the SGA website.
Groups are encouraged to raise their own funds to support organization functions. RSOs are granted the privilege of establishing membership dues (as determined by their constitutions), which can be a major source of funding. There are a variety of ways to fundraise, and many of them have legal or UCF policy implications (including, but not limited to, poker tournaments, raffles, guessing games, and bake sales).
In addition to making sure the fundraiser follows law and policy, the RSO needs permission to hold said fundraiser in the desired location (see Room and Facility Reservations and Publicity and Promotion). Organizations should recognize that many fundraisers involving sponsorships or the sale of items may require that the group pay federal income or state sales taxes (see Taxes).
Below are some general guidelines for some of the more popular fundraisers. For guidance on fundraising and the law, contact OSI prior to beginning the fundraiser.
Bake sales are not allowed inside or around the Student Union; however RSOs may be allowed to hold a bake sale if they secure permission from the building manager in/near the desired selling location. If an RSO gains permission to hold a bake sale, it is only allowed to sell food items from retail establishments. Homemade bake sales are not allowed anywhere on campus, due to liability issues involving food handling and food preparation. Additionally, RSOs should not sell items that compete with items that on-campus vendors sell.
Poker and other card tournaments may be illegal and against the Golden Rule (Office of Student Conduct section). RSOs may not charge an admission or entry fee for participants; however, RSOs may accept (but not require) donations. Required donations are considered entry fees, which are illegal. Anyone, even if he/she does not give a donation, should be allowed to participate. The tournament cannot involve real money (playing with it or winning it). Prizes for winners should be donated. Participants must be at least 18 years of age. There may be other legal issues, so RSOs should discuss details of a card tournament with an attorney and OSI upon the start of planning and before promotion of the event.
Games of Chance
Games of Chance may be illegal and against the Golden Rule (Office of Student Conduct section). The most common example of a game of chance is guessing the number of items in a container (e.g. pieces of candy in a jar). RSOs may not charge money for participation in the game of chance, but may accept optional donations (no specific amount of a donation can be stated; i.e. , “Take a guess for a $2 donation” is illegal). Anyone must be able to participate in the game regardless of a donation. Cash prizes are not allowed.
Raffles may be illegal and against the Golden Rule (Office of Student Conduct section). RSOs may not charge money for participation in a raffle, but may accept optional donations (no specific amount of a donation can be stated; i.e. “Get a ticket for a $2 donation” is illegal). Anyone must be able to participate in the raffle regardless of a donation. Cash prizes are not allowed.
Certain 501(c) tax exempt organizations may be able to conduct raffles provided they adhere to the guidelines outlined below:
Concessions at Amway Center and Citrus Bowl
In order to work concessions at Amway Center or the Citrus Bowl, organizations must (a) provide proof of IRS tax-exempt status 501(c)(3), (b) attend training sessions, (c) provide at least 10 volunteers for each event, and (d) commit to at least 2 events during the Orlando Magic season. It may be a profitable fundraiser, but it takes a big commitment. For more information, contact 407-849-2050 x3990.
Contact local vendors (gas stations, grocery stores, etc.) to find out which ones will allow you to utilize their property for a car wash.
Tournaments can be a great way to raise funds, but they typically also come with greater risk and liability. If you are interested in hosting a tournament on-campus, you will need to reserve the space. Depending on the location, you may not be able to charge a participation and/or admission fee. Contact OSI for additional details.
Sales Promotions and Labor
Fundraising or other companies may, from time to time, contact organizations regarding their fundraising opportunities (e.g., sell these promotional cards and the organization will receive 10% of sales; pass out promotional flyers for $5/hour/person). While these offers are typically legitimate, RSOs should always consult with OSI, which will research the company, to determine if the opportunity is in fact legitimate.